Solutions

Accrivia – Business Management Software

SYSTEM BENEFITS

MODULE	BUSINESS ISSUES	SYSTEM FEATURES	BENIFITS	BUSINESS DIVISIONS
Debtors (Customers)	Labour intensive admin tasks are not automated Inefficiencies around fulfilling customer orders Complex pricing structures Overdue Debtors are impacting cashflow	High speed order entry or electronic load of customer order via multiple sources (eg. Web, Excel) Convert quote to Purchase Order to Dispatch Docket to Invoice within a couple of clicks Handles flexible pricing agreements at item or group level including % off, mark up and margin %. Easily identify overdue Debtors and produce bulk email for reminder notice	Reduce admin time No more double handing of data – improve productivity Maximise cashflow Flexible payment terms No delay in processing = live up-to-date sales and profit figures at all times	Operations Sales
Inventory(Stock)	Out of stocks impacting sales Excessive stock cover tying up cash Protecting margins when being price competitive Varied inventory units of measure	Automated stock reordering Stocktake and comprehensive stock level reporting Discount pricing levels can be set by Debtor and by Stock Quantity Square metre pricing handling Size handling (eg. each, lm, m2, m3)	Just in time stock management Easily identify and reduce slow moving stock lines Manage profit return when offering discounts Accurate pricing and control over any inventory type	Operations Supply Chain
Creditors(Suppliers)	Laborious processing time Manage credit requests for non supply or incorrect pricing Avoiding late payment fees Management approval of invoice (and works completed) before invoice is paid	Automated payments based on invoice terms One click conversion of Purchase Order to Invoice Automated Credit Request generation based on incorrect pricing / non supply Update stock quantities / job costs from invoice Import invoices direct from suppliers Place invoices on hold awaiting authorisation	Reduce admin time Pay-by-date stamping ensuring on time payments Flexible trading terms Attach supporting documentation/files to transactions for reduced filing and/or approval process Flexible payment methods for bank transfers or credit card use	Finance
General Ledger & Cashbook(Accounting)	Profitability analysis at branch/division level The need to quickly identify underperformance Visibility of company performance budget versus actual Compliance with ATO and financial bodies	Ability to report at a branch and total business level Fully integrated with Debtors, Creditors and Payroll Produce ATO compliance reports Electronic bank reconciliation	Limit double handling of data Flexible reporting to suit your specific needs Fully integrated system	Finance
Payroll	Compliance with legislative requirements. ATO, Superannuation, Workcover, Payroll Tax etc Interpretation of multiple employee awards/agreements Accurate recording of wage expenses and liabilities Capturing of employee times Managing leave and industry based entitlements	Awards module – flexible & powerful Timesheet handling – importing from multiple sources Full integration of the payroll module to the General Ledger, Jobs and Cashbook modules Superannuation Contribution Files	Efficient & consistent calculation of pay entitlements – less risk Fast and accurate payroll processing Multiple company support Multiple user processing	HR
Job Costing(Project Management)	Tracking profitability throughout each stage of a job Accurate WIP and final P&L reporting Labour management Materials management Tracking Estimate versus Actual Flexible billing for client	Powerful estimating capabilities Accurate cost capture from all modules giving up-to-date WIP figures Integration with payroll handles complex costing models for all labour capture Accurate tracking of sub contractors for labour and materials Flexible billing for Contract and Do & Charge jobs Agreed schedule of rates for Do & Charge works Comprehensive WIP / P&L reporting for all jobs Project Management and Jobs Supervisor tracking via dashboards and reports Mobile device support for issuing jobs / capturing labour and materials Flexible Purchase Ordering based on job estimates or ‘on demand’ materials for Do & Charge jobs	No double handling of data due to system-wide integration Up-to-date forecasting and WIP analysis as job progresses No delays in billing due to mobile device support with client signature	Operations
Reporting	Converting data into meaningful information to make smarter business decisions	800+ reports to choose from Automated emailing of reports on a regular basis as determined by you Export to Excel for further analysis Ability to customise reports to suit your exact needs	Improve visibility and accountability across your team Data supported decision making	All
Web Access	Improve mobility of your workforce Reliance on paper based forms = manual entry of data and slow turnaround	Display and capture data at any time of the day Online timesheet Remote invoice approval Collect customer signatures for sign off of works completed Prompt employees to conduct safety checks Review business performance daily using the KPI dashboard	Improve effectiveness of remote / offsite staff members Improve service to customers with relevant information always at hand Reduce risk of keying errors when replicating data Ability to monitor performance anywhere, anytime	Ops